Total Quality Management Assignment Sample

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Total Quality Management

ACKNOWLEDGEMENT

I am grateful to my professor and senior peer groups those who have supported me in completing this study in effective manner. I certify that this assignment is done by myself, it is based on research and my personal study. I have taken support of books, journals, lecture notes for completing this project. I acknowledge that I have not copied any material from any website.

EXECUTIVE SUMMARY

Present study demonstrates story of Toyota motor corporation LTD. It is the multinational auto mobile firm that operates its business across the world. In the recent time its sales are continuously decreasing and its many of the vehicles are being recalled by the company due to fault in the vehicles. Report discusses the quality issues that are faced by entity and improvement areas in the business that can help the organization in gaining competitive advantage and increasing its profitability.

Total Quality Management Assignment Sample
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The report describes current status and improvement areas by taking support of total quality management (TQM) concept. Study uses rout cause analyses method and check sheet method for identifying the problems and measuring the priority areas. Entire process of the company is being analysed by using several tools. These are brainstorming, decision matrix, fish bone diagram, pareto diagram, PDCA cycle, etc.

By taking support of PDCA cycle, quality team has found that there is required to implement effective action plan and need to take support of evaluation indicators so that issues can be resolved. With the help of quality management methodology Toyota can improve its performance and can attract more consumers towards the brand.

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INTRODUCTION

Background

Total quality management is considered as management approach which ensures that company makes continuous improvement in its products and services so that it can meet with needs of customers. In the modern era competition is very high, in such condition firms have to make positive changes in their operational planning so that they can provide quality products and services to its valuable consumers. TQM pays attention on long term success rather than short term financial gains (Dale, 2015). Quality is the major component that assist in deciding inferiority of firm's products and services. It is the major attribute that makes the firm different from others. Quality is the components that plays significant role in business. In the recent time fluctuations in oil prices impact on economy of the nation to great extent. In such condition people like to spend their money at right place to get right goods and services. Thus, markets concentrates on quality more as compare to quantity. That assist organization in gaining long term success. If consumers do not receive quality products then they may easily move to other brands which may give financial loss to the corporation (Goetsch and Davis, 2014). For retaining them in the firm for longer duration it has become essential for entities that to offer them high quality products and services. Companies are applying total quality management in the workplace for continuous improvement in products and services. Sig sigma, PDCA etc. are various models that aid in continuous quality improvement.

Present report is based on Toyota Motor corporation which is the multinational firm that manufacture cars and sell it across the world. In the year 2011 many consumers have complained for errors in its auto-mobile products. That has decreased satisfaction level of customers and after that sales volume of the organization has got down to great extent. Total quality management is the approach that will aid in enhancing satisfaction level of customers. The main aim of the report is to identify effectiveness of TQM approach by applying various models such as PDCA etc. Purpose of the report is to identify problem in products and services of Toyota and find out improvement areas.

Aim and Objectives

Current study will design flow chart of team members those who will be involved in the improvement process. Furthermore, it will explain cause and effects of issues by taking support of Fishbone Diagram (Oakland, 2014). In addition, It will identify priority area for improvement by using decision matrix model. Evaluation of the problem will be done by using appropriate tools and techniques and feedback loop will be illustrated in this study.

Scope

Toyota motor corporation is working in the industry since 1937, it has conducted market research before starting its operations. In the year 1950 it has manufactured approx 100000 cars. Till the year 2010 it was in the number one position in term of produced units of cars. But in the year 20100 its performance got dropped and cited firm has lost its market leading position. Report explains requirements of developing quality management system in the workplace so that entity can come back to its leading position (Akgün and et.al, 2014). In this respect core operations of Toyota will be analysed at initial level so that problems can be identified and accordingly suggestions will be given so that entity can develop quality of its products and services. This study will be beneficial for the Toyota and rest other auto mobile firms for improving their operational efficiency so that they can meet with the requirements of the consumers and can sustain in the market for longer duration (Fu and et.al, 2015).

Total Quality Management Assignment Sample
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This study will support in detecting the reason of continuous decreasing sales of Toyota. Furthermore, it will assist in setting corrective action plan so that issues can be resolved and quality of products can be improved. It would be beneficial in improving process and procedure of the organization.

MAIN BODY

1.1 Problem statement and mission statement

Problem statement

The main objective of Toyota Motor corporation is to enhance revenues of the business and increase satisfaction level of consumers. For that company wants to attract more customer towards the brand and want to retain them in the organization for longer duration. The major problem currently faced by the cited firm that its most of the products are unable to meet with the needs of consumers (Psomas and Antony, 2015). Due to ongoing vehicle recalls brand image of the company has got affected badly. This was due to poor equality vehicles provided by the firm to its consumers. Company has focused on recent trend but forgot to concentrate on safety due to which many of its sold goods have been recalled after certain period of time. Earlier to that people were very satisfied with the products and services of Toyota but after getting faulty vehicles which was unsafe for them they become negative towards the brand. Most of the consumers have claimed to get refund of their amount that was paid to the firm at the time of buying cars. This has seriously damaged the firm's reputation in the auto mobile industry (Quality and performance management in Toyota, 2017). Due to recalling of its cars Toyota has faced loss of 21 billion dollar. Now people are unable to believe on the entity which is decreasing its sales volume continuously.

Toyota not only recalled its defective and causing fatalities products but also tries to find out rout cause of the problem. This has resulted that company fails to meet with its objective of attracting consumers towards high value products and services. It has affected stock prices of the corporation and impact on the involvement of stakeholders (Nominal Group Technique: An Alternative to Brainstorming, 1984). Quality issues have not only decreased trust of consumers but also impact on the stakeholder's expectation as well. This has reduced financial gains of the business unit to great extent. Now it is hardly required to improve its quality so that company can meet with the expectation of the customers and can retain them in the firm for longer duration.

Mission Statement

Mission statement of Toyota reflects its innovative strategies and strategic objectives. Its vision reflects long term planning of the business unit. Mission statement of cited firm is to create quality vehicle that can meet with the requirements of customers. Firm always concentrates on preferences and expectation of the consumers and try to make changes in its strategy so that it can meet with their expectations (Psomas and Antony, 2015). It aims to enhance its quality so that it can provide safer cars to consumers and can excess their expectations.

Toyota mission statement pays attention on increasing satisfaction of customers by offering them high quality vehicles. It identifies the needs of consumers by conducting market research and tries to modify its operations by using advance technologies so that it can meet with their requirements. Cited firm wants to earn high profit and want to be in the leading position in the auto mobile manufacturing industry (Akgün and et.al, 2014). For that it is essential for the organization that to understand needs of end users and develop products accordingly. This can support the firm in attracting new buyers and retaining them in the workplace for longer duration. Its vision is to retain skilled employees in the workplace for longer duration. For that it also pays attention on needs of workers and create healthy workplace environment. This assist business unit in satisfying talented people and retaining them in the firm for longer duration. Skilled people can be able to produce high quality products and provide quality services to the consumers. By this way mission of the organization of achieving financial gains and becoming market leaders can be fulfilled significantly (Dale, 2015).

1.2 Problem identification

There are various techniques through business entity can identify its issue and can take action to resolve this problem.

Normal group technique (NGT)

It is considered as one of the most common technique for identification of problem and planning for resolution of issue. NGT ensures that group members participate equally for making improvement decisions in the organization. In the first phase group members write down their innovative idea that can assist in identifying the problems. After that each persons present their ideas orally in front of management (Nominal Group Technique: An Alternative to Brainstorming, 1984). In the third phase group discussion held between all involved persons and at the end common decision is made by the higher authorities by looking at the effectiveness of ideas.

By taking support of NGT technique management of Toyota Motor corporation can identify the business problem easily. In the discussion it can get to know about rout cause of recalling of large number of vehicles of the organization. By this way higher authorities can make plan to resolve this problem. By taking support of NGT technique it is identified that Toyota was manufacturing unsafe cars and its accelerator pedal was of poor quality. Its gas pedal can be stuck any time which increases risk of accidents (Psomas and Antony, 2015). In the year 2011 approx 2.2 million vehicles of Toyota was recalled by the firm due to issue in its gas pedals. In the year 2006 and 2007 many of its GS300 and GS350 models were found with problems. In the NGT process higher authorities can identified that even luxury products of cited firm are not safe. It is announced in the report of 20074 that quality of vehicles of Toyota is continuously declining because company is not using quality equipment in its manufacturing process. Apart from this its manufacturing process has some loop fall.

Brainstorming

It is another model that aids in identifying problem of the business unit. It is the technique in which company asks to its employees and other stakeholders to make list of ideas that can encourage creativity and can discourage criticism (Oakland, 2014). All involved persons give ranks to products and services of the company can define their point of view of giving this rank to particular product or services. In this technique entity evaluate all alternative ideas of involved people and find out valuable alternative that can support in identifying rout cause and resolving the business problem (Dale, 2015). Brainstorming is considered as informal approach that encourages people or stakeholders to share their innovative ideas about the issue and discuss about the ways through which problems can be resolved soon. It concentrates on quirky ideas and encourage individuals for their positive contribution so that entity can resolve business problems. In the brainstorming session participants are involved from various departments such as graphic designing team, copywriting department, marketing, production, research etc. all departments. They all are well aware with the manufacturing process of Toyota so they can give better information about the issue or drawback in the manufacturing process (Goetsch and Davis, 2014). By this way issues can be identified easily that will assist in taking action for the improvement in the quality.

Toyota can take support of Brainstorming method top identify the issue in its products or services. In this entity involves individuals in the session and ask them to write down their specific issues that they found have with the vehicles of the company. People point out their views about issue from the discussion it can be identified that what is the major business problem and why its large number of vehicles are being recalled or having defects. After that all involved participants can discuss on the topic and they can make grid of several ideas for resolving this issue. This brainstorming is the technique that helps in screening of ideas (Psomas and Antony, 2015). This support in taking appropriate action and improving quality of the products and services of the firm. By using these techniques it is identified that Toyota has many issues, these are such as delay on delivery, poor sales services, Poor training on sales, low quality products, Poor after sales policies, Operational complications.

1.3 Team

Team plays significant role in total quality improvement procedure. Involvement of skilled employees support in making the improvement process successfully. In the absence of experienced and talented people Toyota would not be able to meet with its objective effectively. One of the major problem in products of Toyota are loop fall in its gas pedals. It was the major issue that have been identified by brainstorming and NGT technique (Quality and performance management in Toyota, 2017). Many experienced people have shared their views and they have discussed on the rout cause of the problem.

There are many people those who are involved in the total quality management in the cited firm, their contribution supports the entity in improving quality of its process and products and reducing errors. Customers play significant role in the business unit, if they are satisfied that shows that entity is having quality products and services (Oakland, 2014). Toyota manufactures car, there is required to make changes in its manufacturing process and it is required to improve quality. In the quality management process many people are involved. Team working is the main element to gain success in TQM procedure. Team supports in continuous improvement in the process and finding the best solution for making positive changes in the business unit.

Total Quality Management

Team members involved in the TQM process are as following:

  • Quality manager
  • Production manager
  • Team leaders
  • Quality executives
  • Production executives
  • Steering committees (Quality councils)
  • Senior marketing specialist
  • Maintenance department manager
  • Training consultant
  • Accountant

Name

Title

Role

Abdullah Zaid

Quality manager

Quality assurance

John sinha

Production manager

Production assurance

Kansour Zil

Team leaders

Motivators, monitors

Sadd Al Onazy

Quality executives

Practical implication of work

Wael Ezat

Production executives

Practical implication of work, team members

Sheeriya

Steering committees (Quality councils)

Decision makers

Khaled Attah

Senior marketing specialist

Facilitator

Moh Hawzy

Maintenance department manager

Scriber

Riynakza

Accountant

Team members

Smith

Training consultant

Team members

All these people are involved in the quality management of Toyota. Quality manager plays significant role in this process, individual manage the work and is responsible to monitor entire performance of the improvement (Psomas and Antony, 2015). If manager feels that things are not working in the expected direction then manager take support of steering committees and according to their guidance individual makes changes in the improvement process so that positive results can come out. In addition, production manager is another person involve in the team, individual is responsible for ensuring entire production process. It is the responsibility of the production manager that to effectively utilize all resources so that positive results can come out (Quality and performance management in Toyota, 2017).

Team leaders are another member of the quality improvement team, they are responsible to lead the all employees those who are involved in the improvement process. They motivate team members and measure their performance. This supports them in retaining skilled workers in the Toyota for longer duration. Quality executives are another team members, they have to follow instruction of quality managers and other supervisors. Production executives are responsible to manufacture the vehicles with quality. Steering committee is plays significant role in the Toyota, they give instruction and guide others as well (Psomas and Antony, 2015). This supports in improving knowledge of team members and meeting with the real objectives. Problem solving team members are the another important person those who plays the role of planners. They make contingency plan so that issues can be resolved on time.

Higher authorities of Toyota involve people in the decision making process. They ask them for sharing their views so that innovative ideas can be gathered by the management. This supports in giving new direction to the manufacturing process and improving quality of products and services of the cited firm. Employee's involvement help in improving morale of workers and increase productivity as well. It supports in brining innovation in the workplace so that company can gain competitive advantage. For working in the team members it is essential for the higher authorities that to be honest (Oakland, 2014). If all people are honest towards their work then it can support in improving quality of the products and services.

Functional team are responsible to perform specific functions. Cross functional team is another type of team in which people from different departments work in the same direction. They have knowledge of different departments and coordinate with each others well so that overall goal of the company can be achieved significantly (Quality and performance management in Toyota, 2017). Senior marketing specialist is another person who plays role of facilitator, individual is responsible for implementing effective marketing practices that can enhance brand image of the company and can support in increasing its sales volume. Effective marketing tactics can support the organization in identifying the business problems and promoting satisfactory products and services to consumers so that their needs can be accomplished. This is the way that helps in increasing brand image of the organization and expanding business across the world. It is the responsibility of senior marketing specialist that to identify the loop fall in the products and adopts accurate solution so that such issues can be resolved and positive brand image can be developed in the mind of customers.

Maintenance department manager is another person involve in the quality improvement team, individual is responsible for maintaining operational process of the firm so that quality products can be manufactured by Toyota that can meet with the needs of the consumers. Before some time many of the products of Toyota were recalled, it is because of fault in these vehicles. In such condition it becomes essential for the entity that to maintain all department and ensure the loop fall areas so that necessary actions can be taken for minimizing these gaps. Training consultant is another team member in the quality improvement process who will be responsible for providing necessary training to the production department team members and sales persons. So that they can learn the issue in current production and selling process, this can develop their knowledge and understanding by this way they will be able to manufacture quality products that does not have any fault. This will support the cited firm in satisfying needs of consumers and expanding its business across the world. Accountant would be another person in the team who will be responsible for managing financial resources. Accountant will bes liable to allot funds to each department for completing the manufacturing process, individual will be liable to keep record of cash inflow and cash outflow so that net flow can be recorded and financial strength of the company can remain maintained.

1.4 Priority area to improve by using Decision Matrix

Decision matrix is the technique that support the manager in making sound decision for improvements. There are various factors that need to be look upon for the improvement. If all these elements are taken into consideration then it may assist in making positive changes in the business unit. The major priority areas that need to be improved are production quality, improvement in workplace and improvement in supply chain system (Oakland, 2014). Before making changes in the process, it is essential to identify priority areas that need improvement. If these areas have been identified by the team members then it will support in improving condition of the business and raising its quality as well. It is the responsibility of all team members that to coordinate well and perform their duties well so that company can fulfil its objective. One of the main agenda of Toyota is to spread its brand image across the world and earn more financial benefits. There are many other firms such as BMA, AUDI etc. those which are tough competitors of the entity. If Toyota fails to provide satisfactory goods and services to its consumers then it will be difficult for the entity to sustain in the market for longer duration and it will not be able to fulfil its goal significantly. For that it is very important that team members identify improvement areas and take appropriate action that can support in resolving business problems and raising its product's quality to great extent.

Product quality improvement includes quality assurance and new product development. Toyota is required to pay attention on quality of its vehicles. If it is able to provide high quality cars to the consumers then it will support entity in improving its sales revenues and consumers will feel satisfied with the business unit. Furthermore, product quality improvement also required to pay attention on new product development (Psomas and Antony, 2015). Some times existing products are unable to meet with the needs of consumers so it is essential for the cited firm that to look upon the new product development as per the market needs and demand. This would support in making positive changes in the business unit.

Furthermore, improvement in workplace includes cost reduction, safety, and product improvement. Company is required to reduce its manufacturing cost so that revenues of the firm can get improved soon. It is essential for the cited firm that to pay attention on cost reduction this is the major improvement area identified in the Toyota (Quality and performance management in Toyota, 2017). Furthermore, cited firm is required to pay attention on safety as well, if in the manufacturing process it improves safety feature then it will enhance overall quality of the products and services of the company. For that entity needs to provide training to its staff members and have to implement advance technologies so that it can meet with the objective of improvement.

Furthermore, another priority area is improvement in supply chain system and meeting delivery schedules. If company concentrates on both these elements then it will assist in improving quality of products and increase satisfaction level of consumers (Psomas and Antony, 2015).

Decision matrix matrix is the tool that support the quality team in measuring the extent to which issue is creating problem to the business and restructuring the process so that these issues can be resolved soon. In this respect team members of Toyota have to specify needs of improvement and they have to set priorities of the improvements areas. After that it is essential to evaluate ad compare different solutions so that best solution can be implement in the workplace for improving these areas. Fin al selected solution needs to be implement by the team members in effective manner. This can support in resolving issues of business and enhancing its market performance to great extent.

Decision Matrix

Impact of company's sales

Impact of brand image

Impact on competition

Satisfaction level of consumers

Financials

Total score

Priority areas

Cost

4

1

4

5

4

18

Safety improvements

3

2

3

3

3

14

Workplace culture and leadership

5

4

4

4

4

21

Delivery time

5

4

3

5

4

21

Product development

4

3

4

3

4

18

Supply chain

4

3

4

2

5

18

Table 1: decision matrix

(1= low (yellow), 3= medium (green), 5= high impact (pink))

From the above table it is shown that cost is the major issue in the Toyota, its manufacturing cost is tool high that is why sometimes it fails to implement the latest technologies in the manufacturing process because this can enhance its costing to great extent. Due to high costing overall revenues of the organization get decreased. High costing impact on consumer's satisfaction level to great extent. It also impacts on financials and overall sales volume of the firm significantly. Toyota is required to improve its safety measures in its products and services. In the absence of proper safety equipments it will not be able to offer safe driving experience to its clients. This impact on satisfaction level of customers and impact on competition as well (Coccia, 2017). That is the main reason that now sales of Toyota vehicles has got down and now its loyal consumers are moving towards BMW and other companies. Thus, it is major improvement areas so Toyota needs to pay attention on this aspect so that it can gain competitive advantage and can sustain in the market for longer duration. Furthermore, it is essential to improve workplace culture and leadership style in the Toyota for minimizing errors and improving its performance in the market (Chang, 2015). Due to poor cultural aspects and poor leadership entity is unable to retain its skilled employees in the workplace for longer duration. In such condition it has recruit fresh new candidates and have to train them again and new workers are unable to perform well as compare to experienced employees. Thus, it is the priority improvement area that need to be looked by Toyota for improving its quality.

There is loop fall in the supply chain system of Toyota that is the main reason that cited firm is unable to get quality raw material easily on time. In the absence of strong relationship with suppliers it has to wait for the longer duration for getting raw material. Thus, it fails to deliver the products to the end user on time (Elshenawy and et.al, 2018). Slow delivery timing is the major concern for the quality improvement team members because if it provides timely delivery to the consumers then it can help the company in increasing its profitability and enhancing number of consumers as well. By this way customers will feel satisfied ad they will be loyal towards the brand.

1.5 Cause and effects

Cause and effect is considered as one of the best tool that support in identifying the rout cause of the issue and finding the best solutions through which such type of problems can be resolved soon. In order to identify the causes of any issue quality improvement team can take support of fish bone diagram. Causes can be identified by using brainstorming sessions. It helps in sorting of ideas into useful categories (Chew, 2017). This is the approach that supports in examining that why products of Toyota has loop fall and finding the effective solution for its improvement., This is the process which is applied in the time when something it gone vary badly and it is essential to take immediate action to resolve the main problems. Rout cause analyses is associated wit three major parts: what is problem, why the condition is happening and what actions can be taken to prevent it.

Total Quality Management

The fish bone diagram helps in identifying the possible causes of the problem of the business and support in taking appropriate action so that such issues can be resolved permanently (Karasu and et.al, 2014).

From the above fish bone diagram it is analysed that there are several issues due to which Toyota is unable to manufacture quality products and unable to satisfy needs of consumers. On of the major issue is with the Toyota is that most of its vehicles are found faulty and are below quality. That is the main reason that these cars are being recalled by the company for further improvements (Kamila and Sutikno, 2016). Environment, material, process, method and machines are main element that contribute well in the development of high quality products and services. The main reason of environmental issue in the Toyota is that company does not have good culture. That is the main reason that people do not feel satisfied and they leave their jobs frequently. High competition create negative environment and create pressure of the business due to which it has to enhance its production capabilities but in the absence of skilled employees it fails to meet these criteria soon (Karasu and et.al, 2014).

Measurement is another major element that is related with the problems in the company. Improper manufacturing methods, incorrect specifications and faulty testing equipments are the major cause of measurement faults. These are the major causes that create difficulty for the firms in manufacturing high quality vehicles. Human errors are the major aspect in the business that leads to faulty products. There are several causes due to which human errors are increasing in the firm and company is unable to provide satisfactory product and services to its consumers. One of the main cause of increasing human errors is poor supervision of higher authorities. There are many managers working in Toyota but they are not performing their duties well. This poor supervision of management create difficulty in the business and employees of cited firm fail to perform their duties well (PARETO CHART, 2017). In such condition they make many mistakes that increase problem of producing faulty products. Furthermore, another major cause of human errors is unskilled employees. Cited firm hire freshers in the organization and give them training in the workplace. This training is not sufficient to fill the gap between experience staff and inexperienced staff members. Actually the main issue in the entity is that higher authorities do not motivate the workers in the business and do not provide any additional monitory benefits. In such condition people feel demotivated and they leave their jobs soon. In such condition Toyota has to fill this vacancy by hiring unskilled works though it provides training but it is not sufficient to produce such high quality products as per the market demand. Toyota adopts classroom training methods in the workplace that is not sufficient to provide practical knowledge to the new comers. This is the main cause that most of the people those who are not having experience in the relevant field fail to perform their work effectively (Coccia, 2017).

Machinery issues are another major aspect that increase the issue in the business unit to great extent. There are many causes of machines problems: out of adjustments of machines are the main cause that increase faults in the firm. Equipments that are used in the manufacturing process and technologies that are being used by people in manufacturing process are not being adjusted properly in such condition machine fail to give accurate results as per the expectations. Tooling problems are another major cause of machinery problems that is why Toyota feels unable to produce high quality products (Chang, 2015). Process is another main element in the total quality improvement. It is analysed that process that are implement by the Toyota in its production process are not enough good. One of the main cause of this problem is poor process designing and ineffective quality management. Though there is steering committee which takes all necessary decision after looking at all areas. But still quality of the products are not good as compare to other company's products. Apart from this, deficiencies in the products designing is another major causes of process faults. Due to gap in designing process, people are unable to produce high quality vehicles that can meet with the needs of consumers in the market. Poor supply chain is the main cause of issue in process (Elshenawy and et.al, 2018). Due to poor supply chain management Toyota fails to get raw material at time and with quality. In such condition it becomes difficult for the entity to provide products to the end users on time. That is why service delivery has become the major issue in the business unit. If it improves it's supply chain management then it can help the company in improving its process to great extent. In addition, material is another problem in the entity, the cause of material issue in the firm is handling policies of the company is not good enough in such condition it fails to handle material well. Improper specification is another cause of material issue (Kamila and Sutikno, 2016). These are main reasons due to which Toyota's many products are having fault and it is being recalled by the entity. This affects sales and financial condition of the organization to great extent.

1.6 Check Cheet for ensuring the problem

Check sheet is the way of measuring the facts so that correct decision can be taken by the higher authorities for making changes in the business units for further improvements. In this tool company collect data that are based on facts rather than edictal evidences. Check sheet is the blank document that is filled by the concern authorities on the bases of collected real information (Karasu and et.al, 2014). For ensuring problems and its rout causes it is essential to conduct survey so that real facts can be gathered about the issue and improvements areas can be identified. For preparing the check sheet questioners is being used that supports in verifying rout cause of each issues.

Company has appropriate testing equipments

Yes

Toyota follow proper manufacturing methods

Yes

Supervisors monitor performance of employees

No

Company has skilled and experienced people

No

Company provide adequate monitory and non monitory benefits to staff members

No

Tooling is appropriate in machineries

yes

Entity has proper product designing methods

No

Supply chain management practices of Toyota are effective

No

Material handling is proper

Yes

Culture of Toyota is good

No

People get proper training time to time

Yes

Table 2: Check sheet

Supervisors do not monitor performance of employees

Rout cause 1

Company does not have skilled and experienced people

Rout cause 2

Company do not provide adequate monitory and non monitory benefits to staff members

Rout cause 3

Entity does not have proper product designing methods

Rout cause 4

Supply chain management practices of Toyota are ineffective

Rout cause 5

Culture of Toyota is not good

Rout cause 6

Table 3: Ensuring rout causes of problems

Rout cause

Frequency Q1

Frequency Q2

Frequency 3

Frequency 4

Total

1

90

49

60

41

240

2

39

39

14

26

118

3

11

11

18

15

55

4

6

3

25

3

37

5

8

40

10

12

70

6

15

10

20

26

71

Problems

Total

Supervisors do not monitor performance of employees

240

Company does not have skilled and experienced people

118

Company do not provide adequate monitory and non monitory benefits to staff members

55

Entity does not have proper product designing methods

37

Supply chain management practices of Toyota are ineffective

70

Culture of Toyota is not good

71

Table 4: Final check sheet of problems

From the above tables it is identified that there are many issues in the Toyota due to which it is unable to produce quality products and satisfying needs of consumers. One of the major problem in the operations of Toyota is that supervisors do not monitor performance of employees properly. In such condition these workers make mistakes and make errors. This increase faults in the production and manufacturing process (Coccia, 2017). This is the main cause due to which entity is unable to produce quality products and provide satisfactory goods and services to customers. Another issue in the company is analysed that it is not having skilled employees because people leave their jobs frequently that increase burden on the firms and they hire fresh persons in the business (Karasu and et.al, 2014). This is the main cause that these people are unable to produce high quality products and satisfy needs of customers. Furthermore, from the check sheet it is found that Toyota does not offer additional monitory and non monitory benefits to its staff members that demotivate them and they think to leave their jobs soon. As supervisors do not pay attention on motivating their employees and retaining them in the workplace for longer duration this is the main reason that skilled employees leave their job quickly (Kamila and Sutikno, 2016). It is found that Toyota does not have proper product designing methods and supply chain practices of entity are ineffective. These are the main causes that impact on the quality of products and entity produces faulty goods that does not satisfy needs of customers (Oakland, 2014).

1.7 Identification of priority area by using Pareto chart

Pareto chart is the kind of bar chart that supports in analysing frequency of problems and analysing broad causes of specific components (PARETO CHART, 2017). Through this chart it can be identified that which situation is creating more problem to the firm and which issue is more significant. Before applying this method it is essential to decide categories and appropriate measurement tools. In most of the case's frequency, quantity, time and cost are considered as effective measurements options (Psomas and Antony, 2015). As per the above discussion it is analysed that Toyota is having many issues that is creating problem for the business and it fails to manufacture quality products.

In order to draw the pareto matrix individual is required to first decide categories that will be used in grouping of items. After that team members are required to decide appropriate measurement tool. It may be cost, quantity, frequency or time. In the next phase team members are needed to decide accurate period of time that will be taken in drawing pareto matrix. In the next stage collection of data is being done and recording of each detail is done. Determining appropriation scale is next phase and then individual needs to construct the label bars (Fu and et.al., 2015).

problems

Amount

Cumulative amount

Cumulative%

Supervisors do not monitor performance of employees

240

240

40.6091370558

Company does not have skilled and experienced people

118

358

60.5752961083

Company do not provide adequate monitory and non monitory benefits to staff members

55

413

69.8815566836

Entity does not have proper product designing methods

37

450

76.1421319797

Supply chain management practices of Toyota are ineffective

70

520

87.986463621

Culture of Toyota is not good

71

591

100

Total

591

Table 5: calculation for Pareto chart

Total Quality Management

From the above Pareto chart it is analysed that there are two major priority areas that need to be looked upon by the quality team. One of the main issue in the Toyota is that supervisors do not monitor performance of employees. This is the major area to work op because if supervisor monitor working performance of each person well then it will help in identifying their mistakes and providing them training accordingly so that such type of mistakes can not be repeated in the future (PARETO CHART. 2017). Thus, it is the priority area and Toyota needs to improve this aspect soon. If manager monitor each employee performance then it may help in providing satisfactory products and services to the consumers. Second priority area is that company does not have skilled employees in the workplace. The main reason of this problem is that it is not offering additional monitory and non monitory benefits to its workers thus, they feel demotivated. In such condition skilled and experienced people leave their jobs soon. That is why entity losses its skilled workers those who have great experienced in this field. These are priority areas that are essential to be looked on by the higher authorities. By resolving these issues Toyota will be able to perform well in the market (Quality and performance management in Toyota, 2017).

1.8 Planning for improvement by using PDCA model

PDCA cycle is the model which is applied in the workplace for improving quality of products and services. It is the logical sequence method that includes: planning, do, check and act. It is also known as deming cycle that helps in measuring the causes of failure of products and why company is unable to meet with the needs of customers. This model assists in finding the best solutions so that issues can be resolved and overall quality of products can be improved soon (Plan-Do-Check-Act (PDCA). 2017). This aids in satisfying needs of consumers and making them loyal towards the firm. In the planning phase team members are required to plan whole activities that what action can be taken for the improvements and how they can measure working of these actions and financial decisions are taken for implementing the best solution.

Total Quality Management

Plan improvements

In order to resolve the problems of the workplace it is essential to plan activities that can help in resolving the issues. The main issue in the organization is that supervisors are not monitoring performance of employees and company does not offer monitory and non monitory benefits to them that is why skilled workers are leaving their jobs (Karasu and et.al, 2014).

Total Quality Management

By looking at the tree diagram it is analysed that if Toyota team members improve monitoring process and monitor performance of workers effectively then it will help in making positive changes in the working performance of the company and by this way it will able to identify footfalls in the initial phase thus, these will be rectified and finally quality products will be sold in the market to consumers. Furthermore, Toyota can improve its appraisal system, it provides salaries to the employees on the bases of their skills and competencies then it will help in retaining skilled people in the workplace for longer duration (Elshenawy and et.al, 2018). In addition, evaluation of performance on monthly bases and hiring experienced people are the great options through which issues of the company can be resolved. In order to enhance performance of workers entity is required to provide necessary training to the staff members. This training sessions need to be arranged on monthly bases and hiring and training need to be linked with each others. These are the best planning options that can support in improving performance of Toyota and resolving its errors. This will help the company in providing satisfactory high quality products and services to consumers (Coccia, 2017).

Do improvement

Procured

By whom

When

Organize training and evaluation sessions

Training and quality manager

March 2018

Hiring process improvement

Managers

May 2018

Giving award to the best performers

Marketing ad production manager

June 2018

Table 6: Do improvement

Check improvements

In this phase quality manager is required to check all the improvement areas and action that are being taken for improving performance of Toyota. This will support in evaluating the actions thus, issues can be identified and proper changes can be made by the authorities.

Act

It is the last phase in which team members of Toyota are required to implement the action plan in accurate manner. This will help in meeting with the objectives and improving quality of the products of the organization (Dale, 2015).

1.9 Evaluation of problems By using Evaluation tool

In order to evaluate the problems and solutions team members are required to ensure the aim of entire project. After that they need to ensure whether taken actions are appropriate for resolving the problems or not. These members are required to demonstrate that these efforts are worthwhile and are able to improve quality of products. Star rating and questioners are two major evaluation tools that can be used to evaluate the problems (Kamila and Sutikno, 2016). In the star rating and questioners methods individual has involved 10 employees of the company.

Start rating evaluation method

Rate the appraisal system of Toyota?

1=poor, 4= very good

Poor

Averages

Good

Very good

Responses

3

5

1

1

Are monitoring of supervisors are appropriate, give rating?

1=poor, 4= very good

Poor

Averages

Good

Very good

Responses

6

3

1

0

Questionnaire evaluation tool

Do you think that Toyota is providing the monitory and non monitory benefit to its employees

Yes

2

No

8

Do you think there is requirement to monitor performance of employees by supervisors?

Strongly agree

5

Agree

3

Disagree

1

Strongly disagree

1

By looking at the evaluation tools it is identified that Toyota is seriously requires improving its monitoring process and it is needed to give training to its staff members. These are the major problems in the organization due to which it is unable to provide high quality products to consumers. That is the main reason that consumers of cited firm are not satisfied and overall sales volume of the company is getting down (Oakland, 2014). By looking at these issues and by taking appropriate action managers will be able to resolve these problems soon and will be able to accomplish its goal significantly.

2.0 Feedback loop

Feedback loop is the tool that ensure the effectiveness of results or the strategies so that managers can take final decisions whether to implement the solutions or not. With the help of feedback loop team members will check the process whether it is going in the right direction or not. In order to get accurate results team members will collect necessary information and will check its effectiveness. This will support in identifying weather it will meet the required criteria or not. After conducting the training sessions alls product executives will have to go through from the written exam, results of this exam will help in identifying that weather organizing training session its effective solution or not (Karasu and et.al, 2014). Furthermore, all the supervisors will monitor the performance of workers and after one month entire products will be go on quality check by using sig sigma process. Quality of these products will help in identifying whether it is the right solution or not. After implementing the monitoring process and after conducting the training sessions knowledge and behaviour of the staff members will be monitored that will support weather it is going in the right direction or not (Psomas and Antony, 2015).

Total Quality Management

Results will be continuously check and success of the solution will be measured. Impact of the solution will be recorded and monthly report will be prepared. This will help in reflecting the quality of the products and issues in the manufacturing process of Toyota. After preparing the monthly report, these results will be measured on the bases of KPI's. These key performance indicators are such as: number of complains in products of Toyota after implementation of solutions, number of training sessions organize by the company and knowledge improvement by attending these training sessions by staff members, increment in average sales volume of the organization, feedback from the consumers (Plan-Do-Check-Act (PDCA). 2017). On the bases of these parameters results will be evaluated and accordingly further actions will be taken by the company.

CONCLUSION

The main aim of the project was to identify the quality issues in the products of Toyota and reason why its products are being recalled. The entire study has covered the issues that are faced by the Toyota and root cause of these problems. Furthermore, solution have been provided so that company can enhance quality and can manage its quality well. In the above report current process of Toyota is being analysed and priority areas have been identified. There are several tools that have been used for examining the issues and effectiveness of solutions. These are brainstorming, decision matrix, rout cause analyses, pareto chart, evaluation tool, PDCA cycle and feedback loop. From the above study it can be concluded that main reason of poor quality products of Toyota is that supervisors do not monitor performance of employees and skilled employees do not retain in the workplace for longer duration because of poor invitational factors. Entity does not provide additional monitory and non monitory benefits to its workers that demotivate them a thus, they leave their jobs soon. In such condition cited firm has to hire new fresh candidates those who are not that much capable to perform as good as experienced persons can do. Thus, overall quality of products get affected.

Managers and supervisor of Toyota are required to evaluate the performance of employees. They need to give them award and have to provide them salaries as per theirs competencies. Performance of staff members need to be evaluated by considering KPI's. This will support the company in performing well and providing high quality products to consumers in the future.

REFERENCES

Books and Journals

Akgün, A. E. and et.al., 2014. The mediator role of learning capability and business innovativeness between total quality management and financial performance.  International Journal of Production Research.  52(3). pp.888-901.

Chang, H., 2015. Evaluation framework for telemedicine using the logical framework approach and a fishbone diagram.Healthcare informatics research.  21(4). pp.230-238.

Chew, K. S., 2017. What's new in Emergencies, Trauma and Shock? Tackling prehospital delay to reperfusion therapy in ST-elevation myocardial infarction: A global problem, a glocal approach.  Journal of emergencies, trauma, and shock.  10(2). pp.53.

Coccia, M., 2017. Technological Analysis with the Fishbone Diagram to Identify and Systematize the Sources of Innovation.

Dale, B., 2015.  Total quality management. John Wiley & Sons, Ltd.

Elshenawy, S. and et.al., 2018. Using Quality Improvement Methodology to Reduce Sedations for Mri in a Quaternary Care Neonatal Intensive Care Unit.

Fu, S. L. and et.al., 2015. Assessment and cultivation of total quality management organisational culture–an empirical investigation.  Total Quality Management & Business Excellence.  26(1-2). pp.123-139.

Goetsch, D. L. and Davis, S. B., 2014.  Quality management for organizational excellence. Upper Saddle River, NJ: pearson.

Kamila, A. R. and Sutikno, S., 2016, October. Analysis of cause and effect relationship risk using fishbone diagram in SDLC SPASI v. 4.0 business process. In  Information Technology Systems and Innovation (ICITSI), 2016 International Conference on  (pp. 1-5). IEEE.

Karasu, M. K. and et.al., 2014. Improvement of changeover times via Taguchi empowered SMED/case study on injection molding production.  Measurement.  47. pp.741-748.

Oakland, J. S., 2014.  Total quality management and operational excellence: text with cases. Routledge.

Psomas, E. and Antony, J., 2015. The effectiveness of the ISO 9001 quality management system and its influential critical factors in Greek manufacturing companies.International Journal of Production Research.  53(7). pp.2089-2099.

Online

Feedback Loop, 2017. [Online. Available through <http://www.thwink.org/sustain/glossary/FeedbackLoop.htm>]

fishbone diagram. 2017. [Online]. Available through <http://whatis.techtarget.com/definition/fishbone-diagram>

Nominal Group Technique: An Alternative to Brainstorming, 1984. [Online]. Available through <https://joe.org/joe/1984march/iw2.php>

PARETO CHART. 2017. [Online]. Available through <http://asq.org/learn-about-quality/cause-analysis-tools/overview/pareto.html>

Plan-Do-Check-Act (PDCA). 2017. [Online]. Available through <https://www.mindtools.com/pages/article/newPPM_89.htm>

Quality and performance management in Toyota, 2017. [Online]. Available through <http://weblearn.fnu.ac.fj/pluginfile.php/64490/mod_resource/content/0/Toyota%20Quality.pdf>

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