Advance Project & Logistic Management Assignment Sample

Introduction Of Advance Project & Logistic Management Assignment

Innovative city development is mainly visualised as a “living laboratory” and at the same time addresses an array of extended technology inclusion such as AI, robotics as well as autonomous vehicles, smart construction and manufacturing, smart homes, sustainable energy and digital health facilities. Some of the general purpose of creating smart cities mainly include the development and creation of a combined natural and man-made ecosystem which is initially associated with supporting and maintaining consistency of living for both people and maintaining a standard of the environment. Besides, the concept of a smart city mainly involves multi-generational assisted living, making it easy for people of all ages to solve and enjoy the design of a truly inclusive city.

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Recently Toyota announced their project aimed at introducing an extended smart City which has been initiated to build on 175-acre land situated specifically at the foothills of Mount Fuji, in Japan. In general, the Woven City Project is considered one of the important test courses for mobility in order to realise the efficient creation that ensures long-term well-being for all. Alongside, the continuous trial processes of various new, innovative ideas for additional and essential system development is taking place which expands mobility including unlocking significant human potential.

Overview of the Initiation Phase

Business Case Overview

Purpose and Goals of the Project

The mission of ‘The Toyota Woven City” Project is to expand mobility including enhancing humanity to an extended level along with experiencing high-level engagement in society. The primary objective is to “build the future fabric of life”. It has been reported that official construction on phase 1 has been scheduled for completion successfully in the summer of the very next year that is 2024. Objectives of the “Woven City Project” are as follows-

• To ensure residents' well-being and safety through mobility-accessible tech-based gadgets to everyone
• To meet individual needs by accelerating the development of an innovation-based environment
• To develop ideas which help in moving and inspiring people towards r refining them before directing them towards living the daily life of the future
• To introduce quality technology-integrated products and beneficial services system which would be preferred by people and create extensive benefits for society

Akio Toyoda, the president of the company named Toyota Motor Corporation, reported their belief regarding the need for working in collaboration towards healing and learning along with creating new organisational possibilities for ensuring a collective future for society. In partnership and collaboration, the entire project execution practices have been aimed at considering a significant range to ensure a better quality of life for people.

Scope of Project

The initial scope of the “Woven City Project” includes accelerating innovation as well as delivering future mobility across the globe at scale. As per the views of Dowling et al. (2021), the project scope can be referred to as a part of project planning which underlines documenting project goals, essential deliverables over time and tasks after determining them efficiently. In the case of the “Woven City Project '', entire project teams have been reported as dedicating a towards contributing to ensure the sustainable progress of society along with enhancing multiple ways so that people, information and goods could move across the world in mobilised ways. It is reported that the site size which has been estimated at 708,000 sq. metres is 175 acres and initially the city would have a capacity of 360 people which could be up to 2000 people in forthcoming days (Woven-city.global, 2023). A list of essential project deliverables includes introducing multiple types of below-round and “above-ground human-centred movement navigation”, the separate pathways for enabling efficient and safe mobility, urban logistics along with commercial deliveries, public as well as personal transportation and pedestrians.

Figure 1: Deliverable Service underlined project Scope of “Woven City Project”

(Source: Woven-city.global, 2023)

The above-presented visual highlights basic but important project deliverables which are aimed at providing to residents of Woven City. There will be three different types of pathways on the surface of the city which would allow people to reach their destinations as much as possible with ease (Woven-city.global, 2023). One for pedestrians, one for mobility and the third one would allow getting access for personal mobility along with pedestrians (Woven-city.global, 2023). Underground project deliverables include a fourth pathway which would be specifically used for the essential movement of goods and the entire logistic system of the city will be installed here. In a time of meeting required project deliverables on time, potential challenges have been identified which could be faced by the project management team as well as workers in time of executing tasks through employing essential resources.

Identification of Critical Challenges

Long-term project execution practices face significant challenges during managing projects which impacts the continuous growth of projects and hinders on-time completion of projects along with meeting deliverables. As per the views of Lai et al. (2020), significant challenges regarding large-scale logistics management are faced by smart cities as building efficient logistic system infrastructure requires high capital investment in technology development along with technology maintenance practices. Moreover, project management challenges include security-centred issues, privacy concerns, lack of skilled and talented professional involvement etc. Supply chain challenges to an extended range are faced which impacts sustainable project growth over time. Below are potential challenges which could be faced during projecting “Woven City’ has been presented-

Project Management Challenges

Initiation to execute the “Woven City Project” has been taken by a subsidiary of Toyota named “Woven Planet Holdings (Woven Planet)”. This particular subsidiary will take active participation in project execution and in order to plan the initial execution phase, in the year 2022, a tech meet-up has been taken place by the company that is “Woven City Tech Meetup — Cloud.” As per the views of Kühne & Heidel (2021), infrastructural challenges are one of the most common managerial challenges that are faced by project managers in time designing the project infrastructure as required. Additionally, infrastructural challenges underline limitations faced regarding sharing essential information with the right project personnel when required. In the “Woven City Project”, the infrastructural challenges might be faced for the architectural design of the city which includes unclear ways to share information with the right responsible person in the required time necessary. On the other side, challenges could be faced when it would come to balancing user privacy and their data usage practice at a time under introduced tech-based infrastructure. As opined by McGuirk et al. (2021), privacy concerns in the smart city project execution arise the chances of facing significant project execution challenges that hinder sustainable project growth. There are high chances of facing issues in balancing data usage and maintaining the privacy of users as at a time user authentication would be required to use applications as required. Besides, authentication may become one of the managerial issues which might enhance the requirement of installing a more efficient technology-based service system to allow users to get on-time authentication along with authorization over using applications.

Along with day by day progress of the project, there would be a high requirement to determine the emergence of building systems having high scalability to handle huge system traffic. It is highly required to be flexible as much as possible to deploy the system as required in other places at once. Therefore, the availability of talented and efficient PM personnel would be highly required to get all-time access to handle huge traffic issues. As opined by Lockwood (2020), ongoing projects sometimes face a lack of adequate skilled employees in terms of managers handling significant activities. There might be challenges regarding experiencing on-time availability of skilled engineers which may arise prominently managerial challenges as the “Woven City” Project is one of the long-term smart city projects. The frequent issue could take place regarding managing subtasks activities on time to meet certain sets of project deliverables on time.

Supply chain Challenges

There is significant scope to raise potential challenges as well as execution issues which could impact the step-by-step execution of projects. As opined by Preston et al. (2020) in order to ensure sustainable supply chain practices throughout the entire project, it is highly essential to determine both functional as well as non-functional requirements which impact supply chain management. It is obvious that a lack of quality resources can initiate significant delays in the completion of subtasks on time. In the case of the “Woven City Project” issue might take place in a time of providing continuous value to people which requires both quality hardware as well as software. In this case, focusing only on software development could impact testing progress on account of compatible hardware systems (Bruno, 2022). In this way missing initial and minor requirements to install the required software to handle smart city activities might arise supply chain issues along with lead delays in project completion.

Only relying on cloud solutions might be ineffective in fulfilling users' requirements on time and challenges regarding time management could take place. As proclaimed by García Fernández & Peek (2020) having awareness of significant trade-offs between money and time, is highly essential to manage project-associated activities. Reportedly, determining non-functional requirements is crucial for avoiding or mitigating chances of facing communication mistakes in PM practices. In long-term project management that is “Woven City Project” management might face issues on the account of lacking quality and on-time determination of minor non-functional project requirements such as execution time and latency which could lead to project phase-1 delay in completion.

Logistics Challenges

Installing quality logistic systems across smart cities requires the active involvement of skilled and talented PMs and engineers. In accordance with the author Raetzsch et al. (2019) most of the PM processes associated with smart city projects determine specific logistic requirements in order to ensure the way of providing value to customers. Besides, l inefficient logistics management in SC projects requires the re-installation of tech-based systems to ensure efficient management across the city. In the case of “Woven City,” the issue might take place in terms of experiencing malfunctioning of the logistics system while parcels as well as mail would be carried underground via an autonomous robot. Therefore, the scenario would require continuous monitoring of the logistics system and making potential changes as required. Multiple ranges of software experiments might be required to fix this issue and in this case, the hardware needs to be highly compatible to support multiple software programming processes before starting. Therefore, issues could be faced if there would be an unavailability of appropriate supporting hardware. Multiple types of technological issues may be faced in the segment of logistic management during the entire management of the project.

Assessing Challenges

Description of Risks	Likelihood of Risks	Impacts of Risks	Severity	Responsible Person	Mitigation strategies	After mitigation risk status
Limitation on sharing essential information	Medium	High	High	Project Manager	Introducing integrated communication channel, recruiting efficient engineers to monitor how much efficient informations are shared across the platform	Partially mitigated
Facing issues in balancing data usage and maintaining the privacy	High	High	High	Teams of Executive engineers	Installing strong as well as advanced level privacy to ensure safe project practices as much as possible	Mitigated
Delays in project completion	Medium	Medium	Medium	Team of executive managers	Planning project strategically and breaking down long-term time consuming stages into several parts to complete efficiently	Mitigated
Lacking quality and on-time determination of minor non-functional project requirements	Medium	High	High	Supervisors and managers	Considering both functional as well as non-functional requirements in order to proceed with quality project management	Partially mitigated
Supply Chain problems	Medium	High	High	Engineers and managers	Introduce and install microservices to ensure in-time mitigation of supply chain problems which may cause fatal damage into entire projects	Mitigated
Experiencing malfunctioning of the logistics system	High	Medium	High	Managers and engineers	Introducing AI-integrated logistics system in “Woven City Project” to sustain logistic management practices under-ground.	Mitigated

Table 1: Risk Register

(Source: Influenced by Parks & Rohracher, 2019)

The above-presented risk register table highlights the potential likelihood of occurring during the project. As per the views of Yang (2020), conducting risk assessment helps in understanding the degree of likelihood associated with challenges which could take place during project execution and impact essential activities in terms of hindering the growth of the project towards meeting goals. Moreover, risk assessment through risk register presentation not only helps in understanding the potential likelihood of risks but also helps in understanding the potential impacts it could have on the development of projects. In the chosen project context, there is a medium likelihood of occurring issues regarding sharing limited pieces of information with the right person at the required time. Lack of an on-time information-sharing process might lead projects towards ineffectively meeting deliverables on time. In this case, a delay in project completion might take place which impacts the initial project budget as well as time management (Parusheva & Hadzhikolev, 2020). This could hamper active participation as well as on-time project engagement of managers as well as workers as day by day they might lose their motivation towards working hard as delay in information flow hinders the workflow of system development.

Apart from all of these, the “Woven City Project” might face logistics challenges in terms of facing threats from potential malfunctioning of the developing systems. In this case, the chances of occurring issues have remained high which might hinder the architectural planning of the Woven City Project. Therefore, it potentially could impact the way they would have chosen for executing entire projects and may influence the urgency of conducting tech meet-ups in a repeated manner. Introducing an AI-integrated logistics system could operate for emergency purposes to support the main logistics system in times of malfunctioning in sustaining the city logistics process. This would require efficient and talented engineers' engagement in a long-term manner to integrate users' data as required.

Along with this, assessing potential risks regarding lacking quality and on-time determination of minor non-functional project requirements highlights there are medium chances of occurring this threat though it would impact entire project management adversely at an extended range. In this case, considering non-functional requirements along with functional requirements would be required highly in order to manage various types of activities. Assessing potential risks at the initiation stage would allow the way to take effective and innovative solutions to overcome threats.

Studying Project Feasibility

Required Resources

Accessible data sources and networking capabilities

Efficient PM practices in both the long term and the short term require adequate and on-time resources for sustainable procurement practices. In accordance with the author Quek et al. (2023), adequate accessible data are highly required to take preliminary initiation to design projects. Besides, it is also required to have essential data sources for creating networks at a basic level. In this context, basically for the “Woven Project”, adequate accessible data sources need to be there which could be used in a flexible manner to retrieve insights that would help in developing architecture design. Besides, flexibility in the networking process between architects and concerned managers must be considered crucial for ensuring quality architecture development.

Essential Communication Network and adequate workforce

An adequate workforce at the executive level in the subsidiary of Toyota Company named “Woven Planet Holdings (Woven Planet)” is essentially required for employing innovative and new ideas into the implementation for developing designs for supply chain and logistics systems. Apart from these, an efficient and flawless communication system needs to be there in order to share important information with the right project personnel at the right time.

Figure 2: Communication practices during the Smart City Construction project, In general

(Source: Akbari, 2022)

In general, flawless and systematic communication practices throughout smart city projects take place as follows. Monitoring and maintaining a continuous flow of information is crucial for ensuring the way through which the project is leading towards the right direction in order to be completed successfully including meeting deliverables on time Anthony Jnr (2021). In “Woven City Project” mentioned, the communication process could be followed in order to ensure sustainable flawless project growth over time following proper instruction of executives.

IoT-based Infrastructure

Having efficient IoT-based infrastructure helps in sourcing essential information and ensuring the way towards streamlining software development practices from basic to advanced levels. The use of the concept of integrated IoT infrastructure development in the current scenario allows city projects to streamline each and every tech-based activity. As highlighted by Mann et al. (2020) high facility-IoT infrastructure helps in the way of smart technologies such as newly developed software and hardware deployed during project procurement. “Woven City Project” highlights there would be a high requirement for using IoT connectivity to fabricate efficient logistics systems which would work underground. Alongside, managers and engineers executing tasks of the “Woven City Project” need to have competencies and potential analytical knowledge to implement IoT-based infrastructure to streamline entire long-term project activities.

Enhance security and Risk Assessment Practices

At the primary stage of project execution, efficient security facilities need to be determined on a prior basis for keeping the entire project safe and recorded as detailed as required. As opined by Cowley & Caprotti (2019), in the time of developing and executing smart city projects, a vast range of data sources is required for employing quality algorithm concepts for developing tech-based software as well as hardware. Additionally, analysing extended data sets requires enhanced security in order to be kept safe. In the case of the “Woven Smart City Project” enhanced security would become necessary to ensure data aimed at using it would be kept safe. Besides, there would be a need to conduct a risk assessment which would allow managers and project-associated engineers to understand the chances of occurring risks and how much their uncertain occurrence could impact sustainable project growth and ensure delay in completion.

Discussing the ways resources could be recruited to solve challenges

Employing essential functional as well as non-functional resources helps in executing the project step by step by streamlining multiple supplier sources. As opined by Späth & Knieling (2020) integrated and valid data sources in project management are mainly used for deriving the best possible ways to plan projects in terms of developing initial project architecture. In the chosen smart city project, a vast data set could be employed as an instrument to get the potential ideas to develop efficient infrastructure which would include portraying essential communication networks as well as accountable professional personnel. On the other hand, establishing a network would allow on-field workers and other project managers including engineers to stay updated about essential directions and instructions provided by executives regarding proceeding with further growth.

Apart from these, having an adequate workforce including field workers, supervisors, executive managers and engineers helps in developing essential designs to proceed with projects in an efficient manner. As opined by Bibri & Krogstie (2020) efficient and skilled employees and managers play an active role in the decision-making process in order to drive innovation and new ideas into practice. Besides, signing agreements on a prior basis is done efficiently by the project-associated executive managers. In the “Woven City Project” context, it could be stated that managers and efficient executive personnel could take active participation regarding entering suppliers' agreements as Eneos Corporation, one of the famous Japanese energy and materials companies, has recently entered a beneficial agreement (Bruno, 2022). In this case, it would be beneficial for the “Woven City Project” to demonstrate“hydrogen-based supply chain” incorporation directly from production to delivery which would be impactful for sustaining the projected growth of Woven City. In this way, an adequate workforce could be employed in ongoing projects to achieve goals by meeting project deliverables on time.

Along with this, IoT-based infrastructure is designed for actuators and sensors which help in collecting essential information as well as reliable data leading towards promoting accuracy in project practices. As opined by Strelkova et al. (2020) introducing actuators as part of IoT-based infrastructure development mainly helps in ensuring the devices work perfectly and maintains vast cloud control platforms. In the case of the “Woven City Project”, IoT-based infrastructure could introduce an agile PM process which might integrate long-term project tasks under one roof. Besides, it could control devices in the way of adjusting lights as well as reducing the excessive flow of water, a sustainable logistics system and tracking licking in underground pipelines. Alongside this, an enhanced security system could ensure the safety required for performing projects in the long term. Besides, including an advanced technology-based safety system could be beneficial in the way it would ensure that the smart city network is well-placed to protect the entire city system from facing any type of cyber-attack or data breach issue.

Team Development and Project Timeline

Required Project Team Development for Risk management

“Woven Smart City Project” team needs to have quality talented personnel who would actively take part in project development towards meeting deliverables on time. As per the views of Okcuoglu (2019) each and every team member associated with performing the project needs to have a specific set of basic competencies in order to perform project-associated tasks more efficiently. There needs to be personnel who have knowledge of conducting risk assessment tests in order to address ways to take potential precautions on a prior basis. Moreover, there need to be professional executives associated with the project to actively monitor the entire process of installing logistics as well as the supply chain management system. Besides, workers in terms of base level engineers would require skilled and strategic supervisors to get appropriate guidance in a time of developing and deploying software systems more efficiently. Moreover, it would be beneficial for “Woven City Project” personnel to get appropriate on-time access to managers to solve uncertain issues faced in a time of managing project activities.

Project Timeline for Initiation Phase

Figure 3 highlights the timeline of the initiation phase for the “Woven City Project” which highlights initial base-level tasks which might be aimed at taking place before executing the project. The first and foremost important step is to define the purpose of the project along with determining the goals and objectives of the “Woven City Project ''. As per the views of Eichenmüller (2022) identification of project scope mainly underlines defining deliverables which are efficiently underlined by the purpose of the project”. Moreover, the Initiation Phase of the “Woven City Project” also underlines the identification and enlisting of project deliverables including highlighting essentially required resources to proceed with the project. On the other hand, overall budget planning mainly takes place at this stage which impacts the essential development and progress of the project.

The above-presented figure 4 highlights the task-interdependence scenario of multiple tasks under the five stages of “Woven City Project”. It is visible that among all scheduled subtasks, the scenario of conducting meetings would take more time than any other stage-based subtasks. Besides, the stage where stage-based cost estimating would be done might take more time in comparison to other steps such as defining the purpose as well as goals and objectives of the project.

Analysing Project Procurement Practice and Proposing Potential Solutions

The afore-analysed “Woven Smart City Project” highlights that potential challenges are yet to be raised as the project is only at phase 1 and in this case, quality precautions need to be taken into consideration. The “Woven Project” scenario might face multiple challenges at a time and in this case, strategic implementation of innovative ideas would be impactful. Some of the potential solutions are as follows-

Introducing “AI-integrated information-sharing platform” for sharing essential information on-time

Specific	Measurable	Attainable	Relevant	Time-Bound
Installing “AI-integrated information-sharing platform” for keeping project personnel all time updated	It can be measured through monitoring the growth of projects according to the potential requirement for meeting project deliverables	It can be achieved through incorporating advanced tech-based software development into practices	It is highly relevant to overcome the gap between supply chain management in ongoing project	3 months

Table 2: Recommending strategies to maintain information-based consistency in “Woven City Project”

(Source: Self-Developed)

The continuous flow of information among inter-project departmental engineers as well as workers is highly required in order to ensure the right ways are followed to direct projects towards meeting essential project deliverables. As per the views of Treude & Schüle (2021) specific tech-based platforms are used for sharing information which helps in maintaining consistency in completing tasks on the allocated time. Besides, generating essential data with the help of AI-efficient software systems are done efficiently which are used in decision-making time to identify the best possible ways to manage projects. In this case, incorporating this particularly recommended strategy would be beneficial in the way it might make it easy to communicate with required project personnel at the right time to share essential information. Besides, understanding project growth as per instruction could be easy.

Deploying “quality micro services introduction”

Specific	Measurable	Attainable	Relevant	Time-Bound
Use of microservice facilities in order to ensure efficient segregation of system	It can be measured through assessing the mitigating standard of chances regarding facing any types of collateral damage	It can be attained through employing quality security system and reliable tech-based system	This particular proposed measure is highly relevant with preventing the chances of occurring any collateral damage in logistics system which has aimed at installing underground of “Woven City”	7 months

Table 3: Potential Solution for preventing collateral damage in logistics system development

(Source: Self-Developed)

Hence, it can be recommended to use multiple ranges of micro-services which include both functional and non-functional requirements for segregating systems as efficiently as possible. During the “Woven Smart City” project it might be dangerous to identify and ensure that each of the developed systems, especially those associated with logistics operations, is running 100% on time. Therefore, installing quality software-based microservices infrastructure could be beneficial for overcoming threats that come from experiencing collateral damage in the logistics management system. As per the views of Weibin et al. (2022), there is always a need to have alternative solutions to overcome uncertain issues which are caused due to malfunctioning systems. Referring to this, it can be reported that installing micro services infrastructure would be beneficial for the “Woven City Project” to prevent project progress from facing any type of collateral damage.

Following Agile project management Approach on broad aspects

Specific	Measurable	Attainable	Relevant	Time-Bound
Developing project plan following ‘Agile project management approach” which helps in maintaining agility between tasks	It can be measured through conducting quality monitoring and continuous testing on evaluating the effectiveness of plan implementation	It can be attained through recruiting a talented workforce decision-making practices to derive best possible planning opportunities	It is highly relevant in case of proceeding with project associated tasks in a sustainable manner	5 months

Table 4: Recommending strategy to maintain continuous growth towards meeting essential project deliverables on time

(Source: Self-Developed)

This particular strategy could be beneficial for the “Woven City Project” to maintain its continuous progress in a broad manner. As opined by Branny et al. (2022) agile project management approach allows the project-responsible person to maintain continuous monitoring to understand whether the project is going towards the right direction or not for meeting essential deliverables on time. It might allow managers and engineers associated with the “Woven City Project” to manage project-associated activities more efficiently. Besides, maintaining agility in task-based activity completion might be done efficiently following an agile approach.

Recruiting talented and skilled workforce

Specific	Measurable	Attainable	Relevant	Time-Bound
Talented and efficient engineers, supervisors, and executive managers’ long-term involvement with “Woven City Project”	Workforce involvement could be measured through monitoring their scheduled performance over days abiding by supervisors instructions for meeting initial to advanced level project deliverables	It could be attained through introducing workplace safety and through providing better understanding regarding the execution of activities	Highly relevant with ensuring the efficient and perfect installation of quality supply chain and logistics system	10 months

Table 5: Recommending strategy to develop an efficient project plan and maintain the growth of the “Woven City Project”

(Source: Self-Developed)

Recruiting talented and skilled managers as well as engineers helps in deriving the best possible options to manage and direct projects towards successful completion. As opined by Çavu? et al. (2021), retrieving strategic ideas as well as innovative solutions for overcoming any types of uncertain threats during the project is done with the help of efficient managers as well as engineers. In the “Woven City Project” managers and engineers would be able to make potential changes and develop infrastructure more efficiently as well as strategically.

Conclusion

It can be concluded that there is a high chance of facing challenges during the “Woven City” project, especially in the case of installing underground logistics systems. In addition, challenges might be faced in terms of getting appropriate access to the available workforce in managing various types of activities as the “Woven City Project” is going to be one of the long-term, smart city projects which require efficient and talented engineers and a team of executive managers to input innovations and new ideas into practices. Besides, tech meets up have been taken under consideration in order to make an effective discussion based on changing or improving architecture decisions.

Apart from all of these, potential challenges which may take place have been identified especially in supply chain and logistics management. Potential technical faults which may take place have been identified and how these potential challenges could be overcome have been identified and presented in brief. It has been also identified that there are high requirements for recruiting skilled and talented workers who might develop quality software for sustaining logistics and supply chain practices throughout the city. Identification of potential challenges at the initiation phase mainly helps in developing strategies on a prior basis and influences taking adequate measures to mitigate the chance of occurring significant issues.

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