7503BEQR Project Management Fundamentals Assignment Sample

Table of Contents

Introduction To 7503BEQR Project Management Fundamentals Assignment
The project process
Project manager/project team
Activities sequence
Communication Plan- Detailed
Task matrix
Project progress summary
Project management Dashboard
Project issue management

3 Pages 873 Words

Introduction To 7503BEQR Project Management Fundamentals Assignment

The project process

Objectives

Reduce greenhouse gas emissions from the public transport sector.
Decrease air pollution levels in urban areas.
Contribute to Qatar's commitments under international environmental agreements.
Implement state-of-the-art electric bus technology.
Develop and deploy advanced charging infrastructure suitable for Qatar's climate and urban landscape.

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Project manager/project team

Role	Responsibilities
Project Manager	Leadership and vision setting. Planning and strategy development. Coordination and communication. Risk management. Quality control. Problem-solving.
Project Team	Specialized roles in electric vehicle technology, infrastructure, environmental analysis, etc. Execution of specific tasks as per the project plan. Collaborative work to meet project milestones.

Activities sequence

Activity	Description
Feasibility Study and Environmental Impact Assessment (Andrei et al., 2020)	Conduct initial assessments to understand the feasibility and environmental impact of introducing electric buses (Hamurcu and Eren, 2020).
Project Planning and Design	Develop detailed project plans, including design specifications for buses and infrastructure.
Procurement of Electric Buses and Charging Infrastructure (Song et al., 2020)	Procure the necessary electric buses and charging infrastructure, ensuring they meet specified requirements (Pelletier et al., 2019).
Infrastructure Development	Build and set up charging stations and maintenance facilities for the electric buses.
Staff Training and Development	Train staff and drivers on operating and maintaining electric buses.
Public Engagement and Awareness	Conduct public awareness campaigns to educate the community about the benefits and use of electric buses.
Phased Implementation and Testing	Implement the transition in phases, starting with a pilot program, followed by full-scale implementation.
Monitoring and Evaluation	Continuously monitor the performance of electric buses and infrastructure, making adjustments as needed.
Feedback and Continuous Improvement	Collect feedback from users and stakeholders, using it to improve the system continually.

Communication Plan- Detailed

Stakeholder	Communication Method	Frequency	Purpose	Content
Government Bodies	Formal Reports, Meetings	Monthly/Quarterly	Update on progress, regulatory compliance	Project milestones, compliance issues, budgetary updates
Transport Authorities	Email Updates, Workshops	Bi-weekly/Monthly	Coordination and feedback	Operational updates, challenges, feedback on bus performance
Local Communities	Public Forums, Social Media	Monthly/As needed	Awareness and engagement	Benefits of electric buses, changes in routes or schedules
Suppliers and Vendors	Emails, Conference Calls	As needed	Ensure timely delivery and support	Procurement updates, technical discussions
Project Team	Internal Meetings, Email Updates	Weekly/Daily	Project coordination, problem-solving	Task progress, upcoming deadlines, issue resolution
Media	Press Releases, Interviews	Quarterly/As needed	Public relations, transparency	Project milestones, environmental benefits, future plans
Investors/Funders	Formal Presentations, Reports	Quarterly/Annually	Financial reporting, ongoing support	Financial performance, ROI, future funding needs
Special Interest Groups	Meetings, Newsletters	Monthly/As needed	Address specific concerns, gather support	Environmental impact, sustainability measures, community benefits

Task matrix

Task	Responsible Team Member(s)	Start Date	End Date	Dependencies	Status
Conduct feasibility study	Analyst Team	01/02/2023	31/03/2023	-	Completed
Develop project plan	Project Manager	01/04/2023	30/04/2023	Feasibility Study	In Progress
Procure electric buses	Procurement Officer	01/05/2023	31/07/2023	Project Plan Approval	Not Started
Set up charging infrastructure	Infrastructure Team	01/08/2023	31/12/2023	Procurement of Buses	Not Started
Staff training program	HR & Training Coordinator	01/01/2024	28/02/2024	Arrival of Electric Buses	Not Started
Public awareness campaign	Marketing & PR Team	01/03/2024	30/06/2024	Project Initiation	Not Started
Implement pilot program	Operations Team	01/07/2024	31/08/2024	Staff Training, Infrastructure Setup	Not Started
Monitor and evaluate pilot	Evaluation Team	01/09/2024	30/09/2024	Pilot Program Implementation	Not Started
Full-scale implementation	Entire Project Team	01/10/2024	31/12/2024	Successful Pilot Evaluation	Not Started
Continuous monitoring and improvement	Quality Assurance Team	01/01/2025	Ongoing	Full-scale Implementation	Ongoing

Project progress summary

Aspect	Details
Project Start Date	January 1, 2023
Current Date	18.11.2023
Expected Completion Date	December 31, 2024
Key Achievements	Feasibility Study Completed (March 31, 2023): Confirmed viability and environmental benefits. Project Plan Developed (April 30, 2023): Detailed plan outlining scope, timeline, and resources. Procurement Process Initiated (May 1, 2023): Started procuring electric buses and charging infrastructure.
Current Focus	Finalizing Bus and Infrastructure Procurement by July 31, 2023. - Preparing for Infrastructure Development, commencing August 1, 2023.
Challenges	Delays in procurement due to supply chain issues. Adjusting infrastructure plans to accommodate local urban settings.
Next Steps	Complete the procurement process. Begin construction of charging stations and maintenance facilities. Plan and initiate staff training programs.

Project management Dashboard

Project Overview
Project Start Date	January 1, 2023
Expected Completion Date	December 31, 2024
Current Date	18-11-2023
Key Metrics
% Completion	45
Budget Used	30
Current Phase	Planning and Procurement
Milestones
Feasibility Study	Completed
Project Plan Development	In Progress
Procurement Completion	Pending
Risks and Issues
Supply Chain Delay	Mitigated
Infrastructure Planning	In Progress
Task Progress
Procurement of Buses	In Progress
Training Development	Not Started
Public Engagement	Not Started

Project issue management

Step	Action	Details
1. Issue Identification	Regular Monitoring	Continuously monitor project activities to identify potential issues early.
Stakeholder Feedback	Gather feedback to identify issues encountered by team members and stakeholders.
2. Issue Logging	Issue Register	Document all issues with details like description, date, reporter, and impact.
3. Prioritization	Assess Impact and Urgency	Evaluate each issue based on its impact and urgency.
Prioritize Issues	Prioritize issues based on severity and urgency.
4. Assignment	Assign Responsibilities	Assign each issue to the appropriate team or member.
Define Deadlines	Set clear deadlines for issue resolution.
5. Resolution Strategy	Develop Action Plans	Outline steps to resolve each issue.
Resource Allocation	Allocate necessary resources for resolution.
6. Monitoring and Follow-up	Track Progress	Regularly monitor the progress of resolutions.
Adjust Plans	Adjust action plans as needed based on progress.
7. Documentation and Learning	Document Resolutions	Record the outcome and resolution steps for each issue.
Lessons Learned	Analyze resolved issues for future improvement and prevention.
8. Communication	Regular Updates	Keep stakeholders informed about significant issues and resolutions (Bark, Martin-Ortega and Waylen, 2021).
Transparency	Maintain transparent communication for trust and awareness (Petersen et al., 2021).

References

Andrei, H., Badea, C.A., Andrei, P. and Spertino, F. (2020). Energetic-Environmental-Economic Feasibility and Impact Assessment of Grid-Connected Photovoltaic System in Wastewater Treatment Plant: Case Study. Energies, 14(1), p.100. doi:https://doi.org/10.3390/en14010100.
Bark, R.H., Martin-Ortega, J. and Waylen, K.A. (2021). Stakeholders' views on natural flood management: Implications for the nature-based solutions paradigm shift? Environmental Science & Policy, 115, pp.91–98. doi:https://doi.org/10.1016/j.envsci.2020.10.018.
Hamurcu, M. and Eren, T. (2020). Electric Bus Selection with Multicriteria Decision Analysis for Green Transportation. Sustainability, 12(7), p.2777. doi:https://doi.org/10.3390/su12072777.
Pelletier, S., Jabali, O., Mendoza, J.E. and Laporte, G. (2019). The electric bus fleet transition problem. Transportation Research Part C: Emerging Technologies, 109, pp.174–193. doi:https://doi.org/10.1016/j.trc.2019.10.012.
Petersen, M.B., Bor, A., Jørgensen, F. and Lindholt, M.F. (2021). Transparent communication about negative features of COVID-19 vaccines decreases acceptance but increases trust. Proceedings of the National Academy of Sciences, 118(29), p.e2024597118. doi:https://doi.org/10.1073/pnas.2024597118.
Song, Z., Liu, Y., Gao, H. and Li, S. (2020). The Underlying Reasons behind the Development of Public Electric Buses in China: The Beijing Case. Sustainability, 12(2), p.688. doi:https://doi.org/10.3390/su12020688.