Pre & Post Tender Processes in UK Construction Assignment Sample

Key Steps, Analysis & Recommendations for New Clients to Navigate Tendering Successfully

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Introduction Of Pre & Post Tender Processes in UK Construction Assignment

Pre as well as post tender process is considered to be as an important process for getting approval of any sort of new project. Thus, one of the main notions behind conducting this study is to shed light on the topic of various pre as well as post tender process for the new client. The study will majorly focus on the concept of tender process in addition to why it is important following the analysis of the pre as well as the post tender techniques.

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What are tender documents

Tender documents, which in other sense also called bidding records, are a bunch of reports that are utilized by associations to demand offers from expected providers or workers for hire for a venture or administration. Such agreements normally contain a thorough explanation of the task or service, the necessary specifications, a completion date, the contract's provisions, but also directions to follow to make a quote (Squires, 2021). Technical standards, illustrations, as well as other pertinent papers that are required for vendors or contracts to fully comprehend the project's requirements for a product or business can additionally be used within tender documents. Tender documents are an essential component of the purchasing procedure because they assist in receiving competitive tenders from certified vendors or consultants but also eventually choosing the most suitable one for the work (Bank, 2010). Some of the important purpose of tender documents mainly include:

  • Tender documents detail the assessment methods as well as review process, making sure that potential buyers comprehend in what manner their bids will be assessed in addition to the grounds for the award of the contract.
  • Tender documents define the project's or service's conditions of sale, reducing the likelihood of misinterpretation as well as the disagreements among the company as well as the productive tenderer.
  • Tender documents allow the company to make comparisons of the bids besides, making sure that the chosen vendor or project manager provides the most favourable price (Kusumarukmi, 2019).

Analysing the pre and post tender process

Different country follows different tendering process as well as thus this segment of the study will analysis the various pre as well as the post tendering process that the new client will need to know before they bid for any sort of tender documents within the UK. Before analysing both pre as well as the post tender process it will be first important to know the meaning of pre-tender as well as the post-tender.

Pre-tendering, sometimes referred to as pre-bidding, is the phase of the acquisition process that takes place prior to the official tenders are made public. The company seeking proposals in addition to the possible vendors or vendors who might be involved in placing a bid engage in interaction as well as the exchange of data during this process. In general, the pre-tender phase is a crucial step in the purchasing process that ensures the contract documents properly represent the specifications of the project or service as well as therefore that prospective bidders are aware of the specifications before presenting their proposals (Drew, 2003).

Post-tender, often referred to as post-bid, is a phase of the acquisition process that happens following the official contract documents have been made public in addition to even after prospective vendors or providers have submitted their bids. Agreements with the highest bid to reach a final term of agreement as well as fix any exceptional problems or worries could also take place during the post-tender stage (Manso, 2016).

Analysis of the Pre-tender process: For any new client trying for bidding, it is important for them to understand why it is essential to do an analysis of the various pre-tendering process in UK. To guarantee adherence with EU relevant legislation and UK purchasing law, pre-tendering is obligated. Prior to actually trying to entice vendors to tender, purchasers should need to demonstrate that they have performed adequate research and due diligence (Whang, 2022). Below analysed are some of the important phases in the pre-tender process which the new clients will needs to consider before placing any sort of bid within UK.

  • Recognizing the requirements: The initial step with in pre-tender procedure is to figure out whether a service or good is required. This might range from constructing a new highway to employing an expert to support experiments. The organisation needs to consider what it requires as well as the objectives it wants to accomplish (Raphael, 2021).
  • Market Analysis: After determining the pre-tender need, the new client ought to carry out a thorough market research study to identify recognize the qualified suppliers, their abilities, as well as market trends. This will help in assisting the new client in determining if the venture is feasible or what vendors to consider inviting to make an offer (Raphael, 2021).
  • Determining the actual Prerequisites: Following the market investigation, the new client should determine the task objectives. Technical specs, standards, timely delivery, as well as other prerequisites are all part of this. This data is utilized to create the tender document (Raphael, 2021).
  • Creating the Tender Document: To confirm that almost all providers have an equal chance to raise money, the tender document should be transparent, precise, but also consistent (Raphael, 2021).
  • Advertising as well as Inviting Bids: After developing the tender document, the organisation now must promote as well as consider inviting bids from various partners. Typically, this is done thru a public finance website like Contracts Finder (Raphael, 2021).
  • Bid Evaluation: Following the receipt of bids, the new client requires to assess them in accordance with the standards highlighted in the tender document. This involves analysing each bid's technological, economic, as well as business facets (Raphael, 2021).
  • Contract Award: At last, the organisation award recognizes the service agreement to the winning price, specific topic to particular conditions and conditions being negotiated (Raphael, 2021).

All in all, the pre-tender procedure inside the UK is essential to guaranteeing reasonable, straightforward, as well as competent procurement processes. Businesses can boost their chances of success and return on investment by pursuing an organised and transparent system as analysed in the above segment.

Analysis of the Post-tender process: Just like the pre-tender process, analysis of the post-tender process will also be important for the new client to take into consideration. The customer could indeed detect possible hazards as well as create strategies to mitigate the risks by assessing the post-tender process. It'll also aide them in lowering the chance of a project's failure as well as increasing the chances of it succeeding (esniak, 2020). In the United Kingdom, the post-tender procedure describes the duration of time that chooses to follow the surrender of bids or propositions for a federal contract. Throughout this period, the contract administrator analyses the bids as well as chooses a finalist according to a predetermined set of standards. Below given is an examination of the post-tender process in the United Kingdom.

  • Bid Evaluation: Following the bid time limit, the contract administrator will assess the bids to decide which of them adhere to the minimum standards and might be regarded for some further assessment. This same evaluation procedure usually involves an evaluation of each bidder's financial as well as technical propositions (Nikas, 2015).
  • Selecting candidates: The contract administrator will list of top the contenders who will move to the subsequent phase of the procedure according to the outcomes of the tender evaluation. Short - listed tenderers will be allowed to invite to a question-and-answer session or demonstration to offer some additional details concerning their propositions (Nikas, 2015).
  • Collective bargaining agreement Award: The contract administrator will choose a highest bid according to the assessment of the bidders as well as the results of any interview sessions or conferences. The contract will be bestowed to the winning bidder, and the remaining tenderers will be given notice of the judgement (Nikas, 2015).
  • Debriefing: Following the award of the contract, the principal contractor should provide failed bids with responses about why their tenders were not chosen. This is recognised as a counselling session, and it is meant to help bidders in improving their suggestions for future bids (Nikas, 2015).
  • Contract Management: After the award of the contract, the contract administrator will maintain the existing connection with the winning bidder to make sure that the contract is supplied in accordance with the agreed-upon terms and circumstances (Nikas, 2015).

In general, the UK post-tender procedure is intended to be impartial, open, and competitive. The procedure makes sure that all bidders have an equal chance of winning the contract and that the contracting authority chooses the best bidder for the job based on a precise set of criteria. In order to help unsuccessful bidders, improve their offers for subsequent bids, the procedure also gives feedback.

So, it can be identified from the discussion that both the tender process follows individual process but their agenda is same that is to accept the bidding contract for the betterment of both new clients and companies.

Recommendation

So, based on the above discussion on the topic of pre and post tender process it can be seen that there are various important steps which a company need to follow to win the bid. But still there are some scopes for improvement which if the new client considers then it will be easier for them to become more competitive and that will also increase the chances of winning the bid. Below mentioned are some of the important suggestions.

  • The new will need to Have a defined procurement plan first, outlining the task objectives, the assessment standards, as well as the procurement procedure. All parties involved will be on the same line and know what's expected of them as a result of this.
  • The new client will need to Communicate including all parties concerned, such as internal stakeholders, independent vendors, including distributors, to make sure that they are aware of the process and decision of the bid and that they may offer ideas and input during the acquisition process.
  • Provide simple and unambiguous tender material that details the project's needs, the means of assessment, and the bid submission procedure. The new client will also need to ensure the paperwork is simple to grasp and offers prospective bidders’ clear instructions.
  • In order to evaluate bids with fairness and impartiality, the new client will additionally need to utilise a systematic review procedure. This can entail establishing a grading framework centred on established criteria and including a variety of parties with in review process.
  • The new client will also need to Give defeated bidders comments in order to learn why their offer was rejected and how to strengthen it for upcoming projects.
  • After the project is finished, examine the procurement procedure to look for areas that may be improved and make adjustments as needed.
  • The new client can enhance the pre- and post-tender process by putting these suggestions into practise, that should result in improved outcomes for the firm and for the

Conclusion

So, from the overall study it can be at last concluded that pre and post tender process will not be an easy task for the new clients and it will need various steps to follow to get the bid. From the study it can also be identified that there is a major difference between pre and post tender process. For example the pre tender process is mainly focus on creating the evaluation criteria and the post tender process is mainly focussing on implementing those evaluated process.

References

  • Bank, E., 2010. Standard Tender Documents Procurement of Works User Guide, s.l.: European Bank.
  • Drew, D. S., 2003. The analysis of pre-tender building price forecasting performance: A case study. Engineering Construction & Architectural Management , 10(1).
  • esniak, A. L., 2020. Analysis of tender procedure phases parameters for railroad construction works, s.l.: Cracow University of Technology.
  • Kusumarukmi, E. I., 2019. Public tendering process for construction projects: problem identifications, analysis, and proposed solutions. MATEC Web of Conferences, 258(1).
  • Manso, P. F. M., 2016. The application of post tender negotiation procedure: a public sector procurement perspective in UK. International Journal of Information Systems and Project Management,, 4(2), pp. 23-39.
  • Nikas, A., 2015. Examining the Effects of Post Tender Negotiation in UK’s Public Sector Procurements: An Empirical Study, s.l.: Procedia Computer Science.
  • Raphael, A., 2021. Evaluation of the Pre-Qualification Criteria and Use of Tender Document in the Award of Building Contracts in Federal Universities in North Central, Nigeria, s.l.: Federal University of Technology Minna.
  • Squires, G., 2021. Tendering and payment, s.l.: Lincoln University New Zealand.
  • Whang, S.-W., 2022. Balanced approach for tendering practice at the pre-contract stage: the UK practitioner's perspective. Journal of Civil Engineering and Management, 28(5), pp. 338-348.
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